Financial Aid Policies

Satisfactory Academic Progress (SAP) Policy

In order to receive financial aid, a student must be making satisfactory progress toward completion of a diploma, certificate, or degree. Academic progress is reviewed at the time awards are made, and again at the end of each fall, spring and summer semester. WNCC financial aid requirements outlined below are designed to comply with Federal regulations. Additional details regarding this policy are available from the Financial Aid Office, or see WNCC's complete Board Policy and President's Procedure regarding Satisfactory Academic Progress:

Board of Governors' Policy BP-501 Standards of Satisfactory Academic Progress
President's Procedure PP-501 Standards of Satisfactory Academic Progress

General Financial Aid Eligibility

To receive aid from any of the federal student aid programs, an applicant must meet all of the following criteria:

  • Have financial need, except for some loans.
  • Have a high school diploma or GED certificate or have completed home schooling at the secondary level.
  • Be enrolled or accepted for enrollment in an approved program at WNCC for the purpose of obtaining a diploma, certificate, or degree.
  • Be a U.S. citizen or eligible non-citizen.
  • Have a Social Security Number.
  • Be making satisfactory academic progress toward completion of a diploma, certificate, or degree.
  • Certify that financial aid funds will be used only for educational purposes.
  • Not be in default on a federal student loan.
  • Not owe a repayment of a federal grant.
  • Be enrolled at least half time (six credits) for most programs.

The U.S. Department of Education interfaces with other federal databases to confirm several of these criteria.

More information regarding scholarship eligibility can be found on our Scholarships page.

Return of Federal Funds

Financial aid recipients who officially withdraw from all their classes or cease attendance without notifying the school may be required to repay a portion of the federal funds they received for that term if the amount to be returned exceeds the amount to be returned by the institution. This is determined on a pro-rata basis by multiplying the percentage of the term not attended by the Title IV aid received. Federal regulations specify the calculation used to determine if and how much repayment is required. The percentage (amount) of earned Title IV funds is calculated on a daily basis from the first day of classes. The process uses calendar days, including weekends. However, any break of five (5) days or more is not counted as part of the days in the term. The percentage of term completed equals the number of days completed divided by the total amount of Title IV funds disbursed or that could have been disbursed. If a student attended more than 60% of the term, no return of funds will be required, but the College will determine whether the student is eligible for a post-withdrawal disbursement. After the amount of Title IV aid to be returned is calculated, a determination of how much must be returned by the institution and how much must be returned by the student will be made. If a student owes a repayment, it will be applied to the following programs, in this order:

  1. Unsubsidized Federal Direct Loan
  2. Subsidized Federal Direct Loan
  3. Federal PLUS Loan
  4. Federal Pell Grant
  5. Federal Supplemental Educational Opportunity Grant
  6. Other federal aid programs

Any loan funds required to be returned must be repaid by the student in accordance with the terms of the promissory note. Any amount of unearned grant funds that must be returned is considered an overpayment. The maximum amount of grant overpayment is half of the grant funds received or scheduled to be received.

Any return of Title IV funds required by the student must be paid prior to receiving additional financial aid at WNCC or any other institution. Any funds returned by WNCC on the student's behalf must be repaid by the student to WNCC prior to attempting to register for subsequent terms.

The requirements for Title IV program funds are separate from WNCC's refund policy. Therefore, students may still owe funds to WNCC for unpaid institutional charges.

Additional details regarding this policy are available from the Financial Aid Office, or see WNCC's complete Board Policy and President's Procedure regarding return of federal funds:

Board of Governors’ Policy, BP-502 Federal Title IV Funds Policy
President’s Procedure, PP-502 Financial Aid-Return of Title IV

Refund Policy

Tuition and Fees

Tuition refunds are based on the percent of course time that has elapse. After the No Penalty Drop/Add Period ends, course fees are not subject to refund. To be eligible for refund, students must complete and submit a signed copy of the WNCC Drop/Add Form.

Time Elapsed

% of Tuition Refunded









*Military Note: Military individuals called to active duty are to submit their orders to the Registrar and the Military/Veterans Affairs Office.

Room and Board

Time Elapsed

% Refunded

1-7 days


8-21 days


22-35 days


36-49 days


>50 days


Contact Financial Aid

Financial Aid Office
800.348.4435 ext. 6011