Board Policies & Presidential Procedures

Learn more about our Board Policies and Presidential Procedures by exploring the information below.

100 External Relations

110.0100.79 Advisory Committees for Occupational/Technical Programs

110.0200.79 Advisory Committees for the Board

115.0200.79 College Complaints

115.0300.79 Media Productions

115.0400.79 News Policy

115.0500.98 Proprietary Rights

115.0600.79 Tours and Visitation

115.0650.84 Registration of Visitors

115.0700.79 Staff Participation in Community Affairs

115.1000.97 Grievance Process

120.0100.17 Solicitation from Students and Staff

120.0200.79 Sale of Commercial Commodities on Campus

120.0300.79 Use of College Records

120.0400.79 Use of College Name

125.0100.79 Dual Enrollment of Selected High School Student

200 College Organization

205.0100.79 Development of Job Descriptions

210.0000.79 Councils and Committees

215.0100.79 Board-President Relationship

215.0200.79 Board as Adjudicating Body

215.0300.79 President-Staff Relations

225.0200.79 Coordination and Cooperation Among College Units

225.0300.79 Communication Among Units

230.0100.79 Memberships in Professional Organizations

235.0050.96 Use of College Facilities and Equipment

235.0225.16 Service Animals

235.0226.16 Assistance Animals

235.0250.07 Handgun Firearm Prohibition

235.0300.90 Drug Free Schools and Communities

235.0400.96 Artistic Display

240.0100.11 College Vehicle Use and Safe Driving

240.0200.11 Commercial Drivers Licenses Testing/Requirements

240.0300.11 Approved Driver of College Vehicles

300 Fiscal Affairs

325.0100.79 Warrants

330.0300.88 Contracts Financial Interest of Board Members, Officers, and Employees Prohibited

345.0200.79 Certificates of Deposit

355.0100.16 Property, Casualty, and Liability Insurance Programs

355.0200.16 Other Property Casualty and Liability Insurance Programs

355.0500.16 Risk Management Plan

360.0100.09 Identity Theft

400 – 425 Human Resources

FEDERAL REGULATIONS

425 – 450 Faculty

REGULAR FULL-TIME FACULTY

425.0150.81 Probationary Period (Regular Full-Time Faculty)

425.0310.09 Additional Faculty Assignment (Regular Full-Time Faculty)

425.0400.86 Salary Schedule (Annual) (Regular Full-Time Faculty)

425.0600.86 Salary Schedule Movement (Regular Full-Time Faculty)

425.1050.92 Early Release From Employment Contract (Regular Full-Time Faculty)

425.1075.14 Leave: Employee Responsibility (Regular Full-Time Faculty)

425.1100.14 Sick Leave (Regular Full-Time Faculty)

425.1200.86 Personal Leave (Regular Full-Time Faculty)

425.1400.14 Bereavement Leave (Regular Full-Time Faculty)

425.1500.86 Community Service Leave (Regular Full-Time Faculty)

425.1600.86 Leave of Absence (Regular Full-Time Faculty)

425.1700.81 Sabbatical Leave (Full-Time Faculty Only)

425.1800.79 Military Leave (Regular Full-Time Faculty)

425.1900.86 Political Leave (Regular Full-Time Faculty)

425.2200.09 Health Insurance (Full-Time Faculty Only)

425.2300.14 Disability Leave Insurance (Full-Time Faculty Only)

425.2400.79 Workers Compensation (Regular Full-Time Faculty)

425.2550.80 Consultancy (Regular Full-Time Faculty)

425.2600.86 Summer School Pay (Regular Full-Time Faculty)

425.2800.86 Extra Contractual Teaching (Regular Full-Time Faculty)

425.2900.86 Payment of Course Development (Regular Full-Time Faculty)

425.3000.79 Academic Freedom (Regular Full-Time Faculty)

REGULAR PART-TIME FACULTY

TEMPORARY FULL TIME FACULTY

435.0100.79 Appointment (Temporary Full-Time Faculty)

435.0200.96 Contracted Days (Temporary Full-Time Faculty)

435.0300.92 Faculty Assignment (Temporary Full-Time Faculty)

435.0310.91 Additional Faculty Assignments (Temporary Full-Time Faculty)

435.0400.86 Salary Schedule Annual (Temporary Full-Time Faculty)

435.0700.86 Summer School Pay (Temporary Full-Time Faculty)

435.0800.86 Extra Contractual Teaching (Temporary Full-Time Faculty)

435.0900.86 Payment of Course Development (Temporary Full-Time Faculty)

435.1075.14 Leave: Employee Responsibility (Temporary Full-Time Faculty)

435.1100.14 Sick Leave (Temporary Full-Time Faculty)

435.1200.86 Personal Leave (Temporary Full-Time Faculty)

435.1400.86 Bereavement Leave (Temporary Full-Time Faculty)

435.1500.86 Community Service Leave (Temporary Full-Time Faculty)

435.2200.09 Health Insurance (Temporary Full-Time Faculty)

435.2300.14 Disability Leave/Insurance (Temporary Full-Time Faculty)

435.2400.79 Workers Compensation (Temporary Full-Time Faculty)

TEMPORARY PART-TIME FACULTY

ADJUNCT FACULTY

445.0200.96 Payment to Adjunct Faculty

450 – 460 Administrative/Professional Staff, Consultant/Legal Counsel

ADMINISTRATIVE/PROFESSIONAL STAFF

450.0200.79 Appointment (Administrative/Professional Staff)

450.1075.14 Leave: Employee Responsibility (Administrative/Professional Staff)

450.1100.14 Sick Leave (Full-Time Employees Only)

450.1200.86 Personal Leave (Full-Time Employees Only)

450.1400.14 Bereavement Leave (Full-Time Employees Only)

450.1500.79 Community Service Leave (Full-Time Employees Only)

450.1600.79 Leave of Absence (Administrative/Professional Staff)

450.1700.81 Sabbatical Leave (Full-Time Employees Only)

450.1800.79 Military Leave (Administrative/Professional Staff)

450.1900.82 Political Leave (Full-Time Employees Only)

450.2000.16 Vacation Leave (Administrative-Salaried)

450.2025.16 Vacation Leave (Professional-Hourly)

450.2030.16 Vacation Leave (Professional-Salaried)

450.2050.86 Vacation Required (Full-Time Employees Only)

450.2200.09 Health Insurance (Full-Time Employees Only)

450.2300.14 Disability Leave Insurance (Full-Time Employees Only)

450.2400.79 Workers Compensation (Administrative/Professional Staff)

450.2600.79 Consultancy (Full-Time Employees Only)

450.3000.94 Compensation and Classification (Administrative/Professional Staff)

450.3050.82 Presidents Discretionary Increase (Administrative/Professional Staff)

460.0000.79 Legal Counsel

500 Student Services

500.0100.86 Admission of Students

500.0200.79 Resident and Non Resident Students

500.0300.79 Full Time and Part Time Students

500.0400.79 Admission to High Demand Programs

500.0500.79 Right to Deny Admission

500.0600.79 Dual Enrollment of Selected High School Students

500.0715.14 Student Leave of Absence for Military Duty

500.0800.86 Student Insurance

500.0900.79 Transfer Students

500.1200.79 Admission to Class

500.1400.79 Attendance of Classes

500.1500.79 Grading

500.1600.79 Academic Recognition

500.1700.87 Graduation Procedures

500.1800.79 Transcripts

500.1900.79 Transfer of Credits

500.2000.79 Withdrawal from College

500.2200.79 Student Orientation

500.2300.86 Counseling

500.2400.79 Testing

500.2500.79 Academic Advising

500.2600.79 Career Development and Referral

500.2700.79 Financial Aid Programs

500.3100.79 Student Government

500.3200.79 Role of Student Activities

500.3300.79 Students on College Committees

500.3400.79 Expression of Student Ideas and Concerns

500.3500.86 Student Organizations

500.3600.79 Use of College Facilities

500.3700.79 Student Actions

500.3900.14 Use of Alcoholic Beverages

500.4000.79 Use of Controlled Substances

500.4050.07 Drugs and Alcohol (Athletes)

500.4100.79 Authority for Suspension or Probation

500.4150.86 Scholastic Probation and Suspension

500.4200.79 Disciplinary Procedures

500.4300.83 Student Rights Appeal

500.4400.11 Grade Appeal

500.4500.01 Anti-Harassment-Student

500.4600.17 Compensatory Abilities; Services for Students with Disabilities

600 Educational Services

610.0600.86 Courses

610.0700.79 Grades

610.0800.86 Grade Appeals

610.1000.79 Academic Recognition

610.1100.86 Scholastic Probation and Suspension

610.1200.79 Tutoring

610.1300.86 Preparation of Instructional and Other Materials

610.1400.79 Programs of Study

610.1500.82 Occupational/Technical Education

610.1600.82 Transfer Program

610.1700.79 Evening Classes

610.1800.79 Developmental Studies

610.1900.79 Community Services Education

610.2000.79 Special Training and Apprenticeship Programs

610.2100.79 Cooperative Work Experience

630.0200.96 Computer Based Communication

800 Board of Governors

825.0000.13 Standing Committees

825.0100.79 Appointment and Term of Office

830.1600.79 Policy Revision and Suspension

840.0100.79 Retention of Legal Counsel

845.0200.01 Annual Review of College Presidents Performance

Appendices

Appendix C-2-81 Sabbatical Leave Procedure

Appendix D-1-90 Dealing with Communicable Diseases Procedure

Appendix D-2-11 Commercial Drivers Substance and Alcohol Use Testing

Appendix E-2-2017 Compensatory Abilities Procedure

Appendix E-3-2016 Service and Assistance Animal Procedure

Appendix F-1-09 Identity Theft Procedure- Red Flag Rules

Appendix H-1-17 -Solicitation from Students and Staff Procedure

New and Recently Revised Board Policies

100 Series Board of Governors

BP-100 Authority to Establish Western Community College Area and Board

BP-101 Duties, Powers, and Responsibilities of the Board

BP-102 Board Membership and Officers

BP-103 Committees of the Board

BP-106 Board Meetings

BP-109 Retention of Legal Counsel

BP-110 Conflict of Interest Code of Ethics (Board)

BP-114 Oath of Office

BP-115 Board Policies and Administrative Procedures

BP-116 Delegation of Authority to College President

BP-117 Board Evaluation

BP-118 Succession of Presidential Authority

BP-119 Selection and Hiring of the College President

200 Series College Organization

BP-201 Operating Name of Institution

BP-202 Fiscal Year

BP-210 Philosophy, Role, Mission, and Values

BP-211 Naming of College Facilities

300 Series Fiscal Services

BP-300 Delegation of Signature Authority

BP-301 Check Signature

BP-302 Fiscal Management: Roles and Accountability

BP-303 Budget Planning

BP-304 Purchasing Approval

BP-305 Reimbursement of Expenses

BP-306 Equipment and Technology Replacement Funding

BP-307 Employees Bondable

BP-311 Tobacco-, Smoke-, Vape-Free College

BP-313 Unclaimed Property

BP-314 Recognition Dinner and Award Costs

BP-320 Student Tuition, Fees, and Other Revenue Sources

BP-321 Board Scholarships, Performance Grants, and Waivers

BP-322 Fundraising

BP-331 Construction Management at Risk

400 Series Human Resources

BP-410 Conflict of Interest Code of Ethics (EMPLOYEE)

BP-411 Employee Performance Review

BP-414 Confidentiality of Employee Records

BP-415 Employee Group Classification

BP-416 Recruitment and Selection of Employees

BP-418 Employee Work Week

BP-419 Employee Retirement Eligibility

BP-420 Family and Medical Leave Act

BP-421 Employee Tuition Remission

BP-422 Emeritus Classification

BP-423 Whistleblower Policy

BP-425 Employee Grievances

BP-426 Discipline Policy

BP-429 Employee Voluntary Separation

BP-430 Reduction in Force

BP-431 Involuntary Separation of Employees

BP-451 Safety Shoes

500 Series Student Services

BP-501 Standards of Satisfactory Academic Progress

BP-502 Federal Title IV Funds

BP-511 Transfer Credit

BP-512 Ban on Inducements for Securing Enrollments of U.S. Service Members

BP-514 International Students

BP-520 Admission Continued Enrollment Re-Enrollment of Students

BP-530 Housing and Food Service

BP-531 Missing Student Notification

BP-532 On-Campus Residency Requirement for Student Athletes

BP-550 Acceptable Identification for Student Services Transactions

BP-551 Confidentiality of Student Records

BP-552 Student Registration

BP-560 Student Code of Conduct

BP-562 Student Complaints and Grievances

600 Series Educational Services

BP-610 Academic Calendar

BP-612 Assessment of Student Learning

BP-613 Differentiation of Educational Programs

BP-614 Basic Skills Assessment

BP-616 New Instructional Programs Academic and Non-Credit

BP-617 Curricular Program Review

BP-630 Faculty Workload

700 Series General Institutional

BP-701 Records Management and Retention

BP-702 Data Governance

BP-703 Video Surveillance

BP-710 Drug Free Workplace

BP-711 Institutional Review Board

BP-712 Grants Development and Management

BP-716 Weather Closures

BP-720 Equal Opportunity Employer/Non-Discrimination

BP-721 Sexual Harassment Policy (Regulatory Policy Standards)

BP-726 Institutional Standards of Conduct

800 Series Information Technology

BP-808 Information Security

BP-809 Acceptable Use

BP-810 Gramm-Leach-Bliley Student Financial Information Security Program

New and Recently Revised Administrative Procedures

100 Series Board of Governors

200 Series College Organization

300 Series Fiscal Services

PP-302 Fiscal Management and Accountability

PP-303 Budget Planning Procedure

PP-304 Purchasing Approval Process

AP-305 Reimbursement of Expenses Process

AP-320.01 Tuition and Fees: Delinquent Accounts

AP-320.02 Refund of Tuition and Fees: Credit

AP-320-03 Refund of Tuition and Fees: Non-Credit

AP-322 Fundraising

AP-331.01 Construction Management at Risk

400 Series Human Resources

PP-411 Administrative Professional Support Staff Evaluation

PP-412 Faculty Evaluation

PP-416 Recruitment and Selection of Employees

PP-417 Faculty Qualifications

AP-425 Employee Grievances

AP-426.01 Disciplinary Procedure

AP-430.01 Reduction in Force - Faculty

AP-431.01 Continuation and Amendment of Employment or Involuntary Separation of Faculty

AP-431.02 Involuntary Separation of Staff

500 Series Student Services

PP-501 Standards of Satisfactory Academic Progress

AP-502 Financial Aid: Return of Title IV

PP-503 Financial Aid: Professional Judgment

PP-504 Financial Aid: Consumerism

PP-511 Transfer Credit

PP-514 International Students

AP-520 General Admission Requirements for Students

PP-531 Missing Student Notification Procedure

PP-532 On-Campus Residency Requirements for Student Athletes

PP-550 Acceptable Identification Process for Student Services Transactions

PP-551 Confidentiality of Student Records

AP-552 Student Registration

AP-560 Student Discipline Non Academic Conduct

AP-561 Academic Integrity

PP-562 Student Complaints and Grievances Procedure

600 Series Educational Services

AP-610 Academic Calendar

PP-612 Instructional Assessment

PP-613 Definition of a Credit Hour

AP-614 Academic Skills Assessment

AP-616.01 Creation of New Instructional Programs

AP-617.01 Curricular Program Review

AP-617.02 Curricular Program Support or Program Closure

AP-630.01 Calculating Faculty Load

AP-630.02 Section Caps and Minimums

AP-630.03 Directed Individual Study

AP-630.4 Strategic Course Management

700 Series General Institutional

PP-702 Data Governance

AP-703 Video Surveillance for Safety and Security

PP-710 Implementation of Drug Free Workplace

AP-711 Institutional Review Board

AP-712 Grants Development and Management

AP-716 Weather Closures

PP-720 Discrimination, Harassment, or Retaliation Complaint Operating Procedure

AP-721.01 Sexual Harassment Grievance and Investigation Procedures

800 Series Information Technology